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Title:  Supply Chain Specialist

Requisition ID:  35520
Date:  Oct 4, 2021

Shanghai, Shanghai, CN

Department:  Supply Chain



Working at West means having an opportunity to work by the side of our patients and customers, our global team members and the communities in which we operate – which all help contribute to a Healthier World.


At West, we are by the side of patients. The work we do impacts patients’ lives each and every day – our products are a critical part of healthcare delivery and we are proud of the role we play to improve patient health. We work by the side of our team members. We come together as one global team to deliver for our customers and help them address their challenges. We are a diverse, close-knit community of professionals, where everyone has a voice and opportunity to learn and grow through mutual trust and respect. With a 95 year plus history, we have a track record for success, which includes reported sales of $2.14B in 2020. We serve by the side of our community. Giving back is in our DNA—our team members across more than 50 sites globally are involved with hundreds of charities that have special meaning to them through our West Without Borders team member-led giving program.


Job Summary:

  • To be responsible of Qingpu plant trading goods and market sample purchasing from other West plant to successfully fulfill the delivery of local customers’ order on time
  • To be responsible of Qingpu plant raw material and consumable material planning and purchasing to ensure on time & accurate provision of purchased items in production requirements
  • To be a backup person of plant purchasing function which is belonged to Global purchasing


Essential Duties and Responsibilities:

  • Coordinate with Customer Success team and regional supply chain team to get the purchasing plan of Qingpu plant trading goods on time
  • Place PO of trading goods according to the plan following with the global STO process on time
  • Coordinate with supply plant and customer success team to get the order confirmation in time
  • Chasing the delivery and working with supply plant, Qinpu custom clearance and warehouse team to ensure the goods arrived at QP external WH on time
  • Work closely with production, engineering, and production planning team to ensure a good matching of Production schedule & purchase schedule.
  • According to purchase policy & procedure, plan & place RM and consumable PO, taking into consideration of Established manufacturing lead time & costs.
  • Responsible of RM inventory management to optimize the inventory between the supply risk and reducing inventory level
  • Support supplier management, including supplier audit, vendor rating, risk management, Performance measurement etc.
  • Closely follow up on-going PO, report & solve potential issues/ problem at earlier stage.
  • Update shipment schedule when vessel/air booking confirmed/ rescheduled.
  • Prepare customs clearance documents for export & import and proactively work with the custom clearance colleagues
  • Working in compliance with local, international & company regulation. Follow up all recent changes on governmental & local policies, regulations, report changes at the Earliest possible time for further management decision making.
  • Safety: Be aware of his/her special responsibility towards health and safety in accordance with the company’s safety policy always; Work safely by not causing unsafe conditions or doing unsafe acts
  • Quality: The job holder is aware of her special responsibility for quality and conducts his/her activities in accordance with the Company quality policy at all times. Ensure results are documented in accordance GMP and procedure
  • SOP: Be aware of all relevant SOPs as per Company policy as they are related to the position covered by this Job Description
  • Lean: Support and contribute actively in Lean Sigma programs and activities towards delivery of the set target Ensure the high compliance of discipline, cGMP and 5S in the working areas


Education and Experience:

  • Bachelor’s degree prefers major in Logistic or Supply Chain
  • At least 5 years relative experience in freight forwarding, shipping, logistic, custom clearance, planning and purchasing
  • Familiar with ERP systems (pref. SAP)
  • Good English communication skills both written and oral
  • Good teamwork and cooperation skill        
  • Sense of responsibility and urgency
  • Good capability of problem solving


Knowledge, Skills and Abilities:

  •  Experience of custom clearance and shipping
  •  Excellent in communication skill
  •  Proficient in MS Excel & PowerPoint








West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status.  If you have a special need that requires accommodation in order to apply to West, please send an email to kimberley.eby@westpharma.com.  Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening and/or a pre-employment drug screening.

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