Apply now »

Title:  Scheduler and Candidate Experience Specialist

Requisition ID:  64072
Date:  Feb 24, 2024

Kovin, Vojvodina, RS

Department:  Human Resources


At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?  


There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.  


We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.  


This is a hybrid role


Job Summary:

We are looking for a Candidate Experience & Operations Associate to join us on our OneWest growth journey. The Candidate Experience & Operations Associate will play an essential role in the Talent Acquisition function by ensuring each of our candidates have a positive candidate interview and hiring experience. In this role, you will work closely with our global Talent Acquisition team and our internal clients to deliver a seamless candidate experience in support of our recruitment lifecycle activities.


Essential Duties and Responsibilities:

  • Ensures a positive candidate experience throughout entire recruiting lifecycle via support of our global Talent Acquisition team and our internal clients
  • Schedules virtual and onsite interviews at all levels, including Executive; communicates arrangements with both candidates and interviewer
  • Administers candidate assessments, if needed
  • Supports coordination of recruiting events (virtual/in-person) to include managing vendors, supply shipment and ordering, and managing the event calendar/attendees, as needed
  • Assist with supporting implementation of new TA Processes and Technology
  • Provide coverage to TA Operations Associates in other regions during times of high volume
  • Manage onboarding requirements of candidates with accepted offers (offer letters, background checks, etc.)
  • Assist with talent acquisition function as needed.  Duties could include editing requisitions, updating job descriptions, contacting candidates for initial phone screens, etc.
  • Other duties as assigned


Basic Qualifications: 

  • HS/GED required, BA degree or an equivalent combination of education and related business experience
  • 2–5 years of prior experience in a recruiting admin or coordinator role
  • Demonstrated proficiency of Microsoft Office applications (Outlook, Excel, Word, and PowerPoint) is required
  • Experience with SAP SuccessFactors preferred
  • Willingness to work flexible hours, as needed, to support various timezones


Preferred Knowledge, Skills and Abilities:

  • Excellent interpersonal skills, ability to build trust, maximize relationships, and interact with all levels within our organization
  • Extremely detail-oriented, proactive and organized with the ability to solve problems under tight deadlines
  • Excellent planning, time management, prioritization, and organizational skills are essential. The ability to multi-task and handle competing priorities with deadlines is required
  • Passion for efficiency, automation, and productivity
  • The ability to recognize opportunities and assess risks before they become trends is necessary
  • Personable, approachable, and friendly
  • The ability to handle sensitive and confidential information appropriately











West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status.  If you have a special need that requires accommodation in order to apply to West, please send an email to  Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening and/or a pre-employment drug screening.

Apply now »