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Title:  Specialist, Lab Purchasing

Requisition ID:  61568
Date:  May 19, 2023

Exton, Pennsylvania, US

Department:  Laboratory



Working at West means having an opportunity to work by the side of our patients and customers, our global team members and the communities in which we operate – which all help contribute to a Healthier World.


At West, we are by the side of patients. The work we do impacts patients’ lives each and every day – our products are a critical part of healthcare delivery and we are proud of the role we play to improve patient health. We work by the side of our team members. We come together as one global team to deliver for our customers and help them address their challenges. We are a diverse, close-knit community of professionals, where everyone has a voice and opportunity to learn and grow through mutual trust and respect. With a 95 year plus history, we have a track record for success, which includes reported sales of $2.14B in 2020. We serve by the side of our community. Giving back is in our DNA—our team members across more than 50 sites globally are involved with hundreds of charities that have special meaning to them through our West Without Borders team member-led giving program.


Job Summary:

Professional responsibility in the procurement of materials, supplies, equipment and services for the entire organization with the objective of ensuring purchases meet the exact requirements of the end-user and the company specifications.


Essential Duties and Responsibilities

  • Create purchase requisitions for direct and indirect materials utilizing SAP S4 HANA software system
  • Execute materials requirement planning for Analytical Services
  • Place standard orders that do not require additional approval
  • Execute stock transfer procurement for West materials
  • Perform daily unpacking, inspecting, labeling, and stocking of purchased items
  • Posting receipt of Lab purchases utilizing SAP ERP and LIMS systems
  • Initiate master data request and update MRP data in system for new material purchases
  • Monitor orders status and contracts including following up with suppliers for confirmation of details
  • Maintain certificates of analysis for standards, reagents, gases, and other purchased goods
  • Regulate ordering based on consumption to determine appropriate inventory levels to meet demand
  • Assist in researching new vendors and comparing competing suppliers
  • Maintain up to date and precise records of orders, shipments, inventory, and reports
  • Determine when purchased items are damaged or unusable
  • Ensure purchased products are always in compliance with company policies
  • Track delivery dates and report any issues with purchases or delivery
  • Prepare and maintain purchasing reports, records, and updated price lists
  • Interact with suppliers daily to develop mutually beneficial relationships
  • Evaluate monthly spending and report out to management as required
  • Work with Lab Operations to identify opportunities for cost savings
  • Perform end of month reconciliation process to ensure all expenses are recorded in proper accounting period
  • Responsible for authoring and reviewing functional procedures for needed updates for assigned area
  • Provide functional documentation and support to internal, regulatory and customer audits
  • Other duties as assigned


Basic Qualifications:

  • Bachelor’s degree in Supply Chain Management or a life science discipline (Chemistry, Forensic science, or Biology)
  • Minimum 5 Years of experience in SAP Purchasing
  • APICS Certification is a plus


Preferred Knowledge, Skills and Abilities:

  • Attention to detail
  • Accurate data entry
  • Interpersonal skills
  • cGMP or cGLP Experience
  • Effectively communicate with vendors, customers and team members
  • Make informed decisions in regards to critical processes
  • Support and contribute to continuous improvement programs and activities to improve operational efficiency
  • Able to be aware of all relevant SOPs as per Company policy as they are related to the position covered by this Job Description


Travel Requirements:

  • Must be able to travel up to 0 % of the time


Physical & Mental Requirements:

  • Job related activities require physical activity such as lifting, standing, bending, visual acuity
  • Must be able to lift up to 25 lbs
  • Must be able to understand work instructions and adhere to established procedures







West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status.  If you have a special need that requires accommodation in order to apply to West, please send an email to  Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening and/or a pre-employment drug screening.

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