Title: Payroll Specialist

Requisition ID: 69770

Date: May 13, 2025

Location:

Exton, Pennsylvania, US

Department: Human Resources

Description:

This is a hybrid role(3 days onsite) in Exton, PA. Candidates applying must be residing within a 50 mile commutable radius to the job location

Who We Are:

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.

We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.

Job Summary

The Payroll Specialist supports all aspects of payroll including the payroll cycle, payroll documentation, data verification and queries from employees, external agencies and internal customers.

Essential Duties and Responsibilities

Assist with processing salaried and hourly biweekly payrolls with high accuracy. Reconcile to source documents and resolve payroll questions during open payroll.
Review employee change records for rate changes, terminations, new hires, location and company changes and other data points as required. Partner with HR and D & T to resolve discrepancies and root cause analysis.
Responsible for timely and professional resolution of employee payroll related queries.
Assist with supplemental payrolls for various compensation plans.
Acts as backup for payroll tax filings and payments.
Prepare employment verification forms. Assist with the payroll portion of child support verifications and subpoenas. Set up new garnishments, maintain employee records in UltiPro and Expert Pay, assist with payments and resolve employee and court issues. Respond to civil garnishment subpoenas.
Participate in internal audits as required and annual year end audit.
Create and maintain standard operating procedures.
Create and test import and export files. Participate in testing of software releases and new vendor implementations.
Assist with W-2 preparation and W-2 reissue requests.
Attend training sessions to maintain knowledge on changing laws and policies.
Comply with government regulations and company policy.
Maintain strictest confidentiality.

Basic Qualifications

Bachelors Degree is required
Minimum 3 years in a finance or HR department and in processing complex payroll’s required

Preferred Knowledge, Skills and Abilities

Must have experience with computerized accounting systems and have a good knowledge of computer software MS office, Word, Excel
Must be detail oriented and have strong organizational skills
Experience in dealing with and managing employee queries in an efficient and professional manner
Sets high standards of performance for self and others and assumes responsibility and accountability for successfully completing assignments and tasks.
Excellent interpersonal skills with the ability to work effectively with staff at all levels of the organization

#LI-NJ1

#Li-Hybrid

Physical Requirements

Sedentary-Exerting up to 10lbs/4kgs of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued and respected. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, disability status or other applicable legally protected characteristics. Where permitted by law, employment with West Pharmaceutical Services, Inc. or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of post-offer background screening and/or drug screening. 