Title: Specialist Accounts Payable

Requisition ID: 68310

Date: Dec 19, 2024

Location:

Dublin, Leinster, IE

Department: Finance

Description:

Who We Are:

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.

We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.

Job Summary

To position itself to meet the requirements of continuing rapid business growth and future market development, West Pharmaceutical Services have developed a transformation strategy of standardization, simplification and centralization of global accounting operations. In this role, the successful candidate will be part of a shared service team, managing an assigned portfolio of vendors. You will play an important role in the establishment and future development of the global payables function.

Essential Duties and Responsibilities

Build business relationship with Vendors in an assigned portfolio. This includes:

Working directly with Purchasing and Receiving dept's to resolve invoice issues
Correspondence with vendors and managing inquiries
Maintain records of vendor contacts and ongoing vendor issues
Preparation of payments to Vendors as per the agreed payment schedule
Matching, coding and processing of Vendors Invoices and Credit Notes
Ensure invoice on hold targets are met
Work with all internal departments to attain proper approval for invoices
Reconciliation of vendors’ statements, as required
Produce monthly reports
Monthly close responsibilities

Education

Bachelor's Degree or equivalent experience required

Work Experience

Minimum 3 years Previous Shared Service Centre experience with multinational publicly quoted company experience required
2+ years of experience in accounts payable and/or other finance functions.
Experience of SAP or other major ERP systems preferred

Preferred Knowledge, Skills and Abilities

Knowledge and understanding of basic accounting principles.
Proficient in MS Office applications
Language Proficiency: French, German, Spanish or Italian preferred.
Team player, positive and flexible attitude
Excellent communication skills i.e. ability to communicate and work effectively with a wide range of stakeholders
Able to comply with the company’s safety policy at all times
Able to comply with the company’s quality policy at all times

License and Certifications

Travel Requirements

5%: Up to 13 business days per year

Physical Requirements

Sedentary-Exerting up to 10lbs/4kgs of force occasionally, and/or negligible amount of force frequently or constantly to life, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Additional Requirements

Must be able to communicate effectively with written and oral skills, make quick decisions, interpret data, read and write, speak in front of groups, express and exchange ideas, understand direction and adhere to procedures
Must be able to do the tasks requested by management from time to time basis.
Organizational skills will enable planning, prioritization and achievement of goals especially of importance for the successful execution of related activities
Position operates in a professional office environment. May stand or sit for extended periods of time
Read and interpret data, information and documents
Must maintain the ability to work well with others in a variety of situations
Must be able to multi-task, work under time constraints, problem solve, and prioritize
Ability to make independent and sound judgments
Observe and interpret situations, analyze and solve problems
Able to routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued and respected. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, disability status or other applicable legally protected characteristics. Where permitted by law, employment with West Pharmaceutical Services, Inc. or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of post-offer background screening and/or drug screening. 