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Title:  Accounts Payable Specialist

Requisition ID:  64252
Date:  Feb 11, 2024
Location: 

Dublin, Leinster, IE

Department:  Finance
Description: 

 

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?  

 

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.  

 

We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.  


Job Summary: 

To position itself to meet the requirements of continuing rapid business growth and future market development, West Pharmaceutical Services have developed a transformation strategy of standardization, simplification and centralization of global accounting operations. In accordance with that strategy, we are establishing a Global Financial Centre of Excellence in Dublin, Ireland. Working closely with the Senior Manager Global Accounts Payable, in this role, the successful candidate will be part of a shared service team, managing an assigned portfolio of vendors. You will play an important role in the establishment and future development in Dublin of the global payables function. This experience will progress your career development through the organizational change and the exploitation of opportunities offered by new information technologies.  

  

Essential Duties and Responsibilities: 

Responsibilities include 

• Build business relationship with Vendors in an assigned portfolio. This includes 

            o management of escalated issues including 

                  ▪ working directly with Purchasing and Receiving dept's to resolve invoice issues 

                  ▪ correspondence with vendors and managing inquiries 

                  ▪ maintain records of vendor contacts and ongoing vendor issues 

• Preparation of payments to Vendors as per the agreed payment schedule 

• Matching, coding and processing of Vendors Invoices and Credit Notes 

• Ensure invoice on hold targets are met 

• Work with all internal departments to attain proper approval for invoices 

• Reconciliation of vendors’ statements, as required 

• Produce monthly reports • Monthly close 

• Other duties as assigned by Team Leader/Manager 

  

Basic Qualifications: 

• 3rd level qualification or equivalent 

• Previous Shared Service Centre experience with multinational publicly quoted company experience 

• 2+ years of experience in payables 

  

Preferred Knowledge, Skills and Abilities: 

• French/German as a second language is an advantage

Experience of SAP or other major ERP systems 

• Knowledge and understanding of basic accounting principles. 

• Proficient in MS Office applications 

• Team player, positive and flexible attitude 

• Excellent communication skills i.e. ability to communicate and work effectively with a wide range of stakeholders 

• Able to comply with the company’s safety policy at all times 

• Able to comply with the company’s quality policy at all times. 

  

Travel Requirements: 

• A limited amount of travel may be required i.e. <5% of the time in year one 

  

Competencies/Authorities 

• Non-US only where required for certain levels 


West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued and respected. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, disability status or other applicable legally protected characteristics. Where permitted by law, employment with West Pharmaceutical Services, Inc. or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of post-offer background screening and/or drug screening.  

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