Title:  Senior Administrative Assistant

Job Summary

This position is responsible for ensuring direct support to the Plant Director and Plant Management team. Relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage several different and often conflicting projects or activities at one time. This position is accountable for ensuring these plant and administrative duties are carried out in a professional and courteous manner with a strong emphasis on Customer Service to both employees and external clients. These duties have to be aligned with legal and company regulations. The job holder serves as a first point contact and consistently drives improvements in alignment with our company goals. In addition, be highly organized with an ability to demonstrate keen attention to details, adaptability, resourcefulness, and efficiency. Follow up in a timely manner, prioritize, and handle time-sensitive deadlines in a complex, fast-paced environment.

Essential Duties and Responsibilities

• Ensures support to Plant Director and direct reports (QA, HSE, Production etc.)
• Establishes and manages consistent cross-functional procedures and processes related to e.g. Security, Access Management, Cleaning and Pest control.
• First point contact for functional and global stakeholders and third parties and independently coordinates and manages tasks and projects between these parties.
• Attend various management staff meetings, record action items and publishing minutes.
• Provide a bridge for smooth communication between the site management and internal departments and employees; demonstrating leadership to maintain credibility, trust, and support with management staff.
• Partners with HSE and Site Maintenance Department on projects and ensuring security and processes are always held to the highest standard by following procedures and policies set forth by the Site and West Corporate.
• Responsible for all processes and contractors related to "Food and Beverage".
• Work with HR and the Front Desk Coordinator in the organization and execution of company or department events, fundraising, and employee engagement activities.
• Actively manages the site Front Desk Coordinator(s) to execute on the day-to-day plant activities.
• Represents West in client audits related to cleaning and pest control standards.

Education

• Bachelor's Degree and/or equivalent work experience supporting management required

Work Experience

• 5+ years of administrative experience required

Preferred Knowledge, Skills and Abilities

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Self-starter with the ability to work with autonomy in a team environment.
• Proficient level of verbal and written communications skills.
• SAP Knowledge a plus.
• Strong organizational and interpersonal skills that reflect ability to perform and prioritize multiple tasks seamlessly with exceptional attention to detail.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Travel Requirements

Physical Requirements

Additional Requirements

• Minimal travel as deemed necessary (i.e. off-site Meetings).
• Multi-level Office environment.
• Partial sedentary role, however, some walking and filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• Regularly uses hands and fingers to operate objects, tools, or controls.
• Frequently required to sit, stand, talk, and hear for periods of time. #LI-AP1 #LI-ONSITE

What We Offer

Shift

Onsite, Monday - Friday, 7:00am - 4:00pm ET