Title:  Senior Business Support, EA

Job Summary

In this role, you will be the principal support to President, Drug Delivery Devices. The role will also carry responsibility to support other senior executives as assigned by the company, for example VP, Operations, CM. It will also at times be required to provide support to the Dublin site. The Executive Assistant is responsible for providing overall administrative support. Relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage several priorities at one time.  This position is accountable for performing administrative duties in a professional and courteous manner with a strong emphasis on Customer Service to both employees and external clients. In addition, will be highly organised with an ability to demonstrate keen attention to details, adaptability, resourcefulness, and efficiency.  Follow up in a timely manner, prioritize, and handle time-sensitive deadlines in a complex, fast-paced environment.

Essential Duties and Responsibilities

• Taking control of diary / calendar management, movements, scheduling meetings both internal and external, conference calls and travel arrangements.
• Attend various management staff meetings, records minutes and action items, publishing minutes and follows up on actions.
• Responsible for the meeting cadence, aligning diaries for key meetings, circulates key information and ensures information is communicated in a consistent and timely way.
• Provide a bridge for smooth communication between the executives and internal departments and employees; demonstrating leadership to maintain credibility, trust, and support with management staff.
• Responsibility for internal communications - writing and editing newsletter articles, communication emails, all emails pertinent to CSR initiatives, global initiatives. Responsibility for supporting the writing award submissions on behalf of West.
• Schedule complex and detailed travel itineraries for Executives; visa, air, hotel, ground transportation.
• Manage inbox emails and respond accordingly on Executive’s behalf.
• Responsible for expense management, write up in Concur, approval & submission to finance. 
• Build all Executive agendas, presentation material and onsite support of all meetings in this area for Executives.
• Book conferences and room reservations in local hotels, manage contracts, catering meals, special equipment needs, transportation and other related items.
• Support the organization and execution of company or department events, Christmas events, CSR fundraising activities, and employee engagement activities.
• Acts as back up to the Personal Assistant for annual leave and as required.

Education

• Bachelor's Degree and/or equivalent work experience supporting senior management

Work Experience

• Minimum 5-7  years of administrative experience working with Director and above management in a corporate or manufacturing setting.

Preferred Knowledge, Skills and Abilities

• Strong organizational and interpersonal skills that reflect ability to perform and prioritize multiple tasks seamlessly with exceptional attention to detail.
• Strong organizational and interpersonal skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Must be dependable, detail oriented, and able to multi-task.
• A sense of urgency/initiative

Travel Requirements

Physical Requirements